Introducing our 10-step philosophy to help optimise your bid resources and investment, deliver compelling, competitive, quality tenders and improve win probabilities.
10-Step Guiding Principles
Designed by the TenderEyes Team, with a wealth of operational, executive and bid governance expertise and collaboration with highly experienced corporate bid professionals.
1. Strategic Opportunity Focus
Action: Find and only action opportunities properly aligned to your business strategies, product and services.
Result: Allow resources to focus on delivering best quality responses to best fit tenders.
Benefit: Optimises bid submission investment, reduces business risk and safeguards brand reputation.
2. Information Management & Quality
Action: Create a centralised directory of all tender information, documentation and questions/responses with defined data management practices and assigned subject matter experts.
Result: Greater content accessibility, sharing and tender responses development.
Benefit: Reduces search frustrations and provides for easier updating, version tracking and continuous improvement.
3. Agile Project Working
Action: Act quickly and decisively to coordinate tender evaluation and submission activities, with clear goals, actions, assignment and timescales.
Result: Better tracking of actions, risks, progress, approvals, roadblocks and resolutions.
Benefit: Delivers cohesive project management to optimise time, resources and quality tender responses within tight deadlines.
4. Coordinated Team Working
Action: Clearly define team and individual roles, responsibilities, goals and actions, set regular meetings and provide regular progress updates.
Result: Better communication, wider collaboration and stronger innovation and collective and individual accountability.
Benefit: Bid Team and Subject Matter Experts feel better supported, engaged and prepared to succeed, with increased creativity and quality tender responses.
5. Competitive Advantage
Action: Undertake regular competitor analysis and review of their publicly available tender submissions and scores.
Result: Provide intelligence and identified competitor weaknesses to help your Subject Matter Experts to in the formulation of bid responses.
Benefit: Development of more sophisticated tender responses that highlight competitive edge.
6. Sub-Contractor & Partner Working
Action: Integrate your supply chain early into the bid process, sharing intelligence and consulting on development of responses.
Result: Stronger third-party investment and cooperation in your bid submission activities and content creation.
Benefit: More detailed, accurate tender responses and strengthens relationships and commitment in delivery of won contracts.
7. Optimise Tender Responses
Action: Comprehensively evaluate, understand and test tender scoring criteria and clearly communicate to all contributors and stakeholders.
Result: Align and shape tender responses to better match evaluation and scoring criteria.
Benefit: Develop compelling responses with potential for higher evaluation scores and improved win probabilities.
8. Contracts Delivery
Action: Adopt a formal handover between bid and operations teams, with clear goal setting, regular engagement and progress monitoring with client, sub-contractors and partners throughout contract period.
Result: Smoother delivery and easier issue identification and resolution.
Benefit: Better manage client expectations and build trust and brand reputation, improving probabilities of re-contract wins.
9. Progress & Results Monitoring
Action: Set clear performance indicators and metrics to regularly assess progress and performance.
Result: Stronger team and individual accountability, quicker issue identification and resolution, with better-informed results analysis for both won and lost bids.
Benefit: Optimise resources and deliver ongoing continuous improvement for bid management processes and tender submissions.
10. Governance & Security
Action: Define team roles and responsibilities, set up managerial approvals and security for all tender information and documentation.
Result: Easier management, tracking and audit of your tender submission actions and assets.
Benefit: Governance compliance and Intellectual Property protection.
Empower Your Bid Teams for Success
TenderEyes, fully configurable and customised to your individual bid management needs.
With powerful intuitive tools, workflow automation, collaboration and in-built best practice.